Online registration of medical opinion data for specific chronic childhood diseases (for medical institution personnel)

Application procedures for designated medical institutions for chronic pediatric diseases

The Koman Database (DB) has been released since October 1, 2023.

Designated physicians who wish to use the Koman DB, as well as their affiliated medical institutions, are asked to refer to the information below and make preparations for using the DB.

Application for designated doctor ID and password issuance
*Only for medical institutions that wish to use the Koman DB

To use the Koman DB, you will need to apply for an ID and password (PW).
If you would like to use this service, please apply in accordance with the following procedure.

Application period

　Applications are accepted at any time.

Application method　

Please prepare the following:電子 メ ー ルPlease apply via the following form.

When applying for designated doctor ID and password only

"(Medical Institution Name) Application Date YYYYMMDD Designated Physician User Data File" (Excel: 50 KB）
File name (example) [Children's Healthy Hospital] ＿20231001＿Koman designated doctor user data file

When applying for a designated doctor ID and password together with a designated doctor application (designation, change, or renewal)

• Complete set of application documents for designated physician designation (change/renewal)
  The form is here →https://www.city.fukuoka.lg.jp/kodomo-mirai/k-sukoyaka/child/syomanshiteiiryokikan.html
• "Application Form for Database Use (Issuance of Designated Physician ID)" (Word: 15 KB）
• "(Doctor's Name) Application Date YYYYMMDD Designated Physician User Data File" (Excel: 50 KB）
  File name (example) [Fukuoka Hanako] ＿20231001＿Koman designated doctor user data file

※For doctors designated for intractable diseases,Health and Medical Affairs Bureau, Health and Medical Affairs Department, Health and Prevention DivisionYou will need to apply to .
　URL:https://www.city.fukuoka.lg.jp/hofuku/hokenyobo/health/Allergy/siteinanbyoinline.html

Schedule after application

When applying for designated doctor ID and password only

• Registration in the Koman DB will be done around the end of each month.
• After registration, the medium (CD-ROM) for using the Koman DB will be delivered to Fukuoka City in about two to three weeks. The medium will then be sent to you along with a notification of your designated doctor ID and password.
• It is expected to take approximately one month from application to receipt of notification.

When applying for a designated doctor ID and password together with a designated doctor application (designation, change, or renewal)

• The procedure for designating designated physicians will continue as before.
• Registration into the Koman DB will take place around the 15th of each month.
• Once you receive the media for using the Koman DB, we will send you a designated physician designation notice along with a designated physician ID and password notification and the media.

Important points to note when applying

1. If only the designated doctor ID and password are applied for,By medical institutionPlease apply via the following form.
2. If you are applying for a designated doctor ID and password together with your designated doctor application (designation, change, or renewal),IndividualPlease apply via the following form.

*If you wish to stop using the Koman DB,"Application Form for Deletion of Database ID for Children with Chronic Specific Diseases" (Word: 14) KB） Please submit the following:

Submit to

Maternal and Child Health Section, Child Health and Welfare Division, Children's Future Bureau
Email:k-sukoyaka.CB@city.fukuoka.lg.jp

Reference document

Information materials regarding the Intractable Diseases Small Chronic Diseases Database *Please be sure to check the contents

Video manual

Designated physician ID issuance workflow

User's Manual for the Intractable Diseases Minor Chronic Diseases Database System

For in-hospital system vendors

How to contact us about using the database

Telephone: 0120-764-450 (reception hours are from XNUMX:XNUMX am to XNUMX:XNUMX pm on days when the Ministry of Health, Labor and Welfare is open)
Email:nanbyouman.db.ec@hitachi-systems.com

[Requests when contacting us by email]
When contacting us by email, please provide the following information along with your inquiry.
(Name of the public organization to which the inquirer belongs, Public organization code, Name of medical institution, Medical institution code)
・When contacting us by email, please do not attach files to the email for security reasons.

Past documents

Contact

 Zip code:810-8620　1-8-1 Tenjin, Chuo-ku, Fukuoka City
 Fukuoka City Hall, Children's Future Bureau, Children's Health Department, Children's Health Division, Maternal and Child Health Section
 Phone Number　065-XNUMX-XNUMX
 FAX number: 092-733-5534
 E-mail　k-sukoyaka.CB@city.fukuoka.lg.jp